In this post, I will describe the IT governance committee for small and medium projects, their terms of reference and the scoring system for ranking projects. In September 2007, we started a process to use IT governance to help us manage the flood of proposals and project requests. Thanks to my colleagues Gary Lake and Dave Cresswell who did the heavy lifting and put the process in place.
The Business Applications Advisory Committee (BAAC) gives advice and guidance to IT Services on which project requests would be the “right things” to do; recognizing that we have limited resources and want to focus them on the work that will deliver the most value to our community.
BAAC Terms of Reference
Business Application Advisory Committee advises Information Technology Services on the priorities for small to medium sized business application proposals that will further the goals and strategies of BCIT.
We define two types of business application projects: Major and Minor. Major projects are referred to the BCIT Executive Leadership team for governance. Minor projects are referred to the BAAC for ranking.
Minor projects are defined as:
- projects that will improve BCIT business processes and are not part of routine maintenance or operational activities of IT Services
- projects that are not large enough or significant enough to meet the criteria of the BCIT Executive Leadership project approval process.
Committee Goals
The BAAC represents the interests of the entire Institute. Specifically the committee will:
- facilitate submission and review of proposals and business plans of small and medium business application projects from across the Institute
- prioritize those projects through criteria that are viable and directly support the strategic goals of BCIT
- ensure that the lifecycle process of a proposal is transparent to the Institute community
Membership
The BAAC is made up of representatives from across our community at the middle management level:
- Student – Registrar’s Office, Learner Services, Alumni
- Education – School Operations Managers (2)
- Research and International – Technology Centre Operations Manager
- Finance and Supply Management
- Human Resources and Labour Relations
- Facilities Management
- IT Services
- Foundation
The committee will be chaired by the Manager, Program Management Office, IT Services.
Project Proposal Ranking Criteria
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Compliance Risk to the Institute Simple Yes/No. If yes, indicate whether the project is directly or indirectly related to a compliance issue (cite compliance source). Include outcomes if the Institute does not comply with regulation. Compliance source could be a legally binding agreement, regulation, contract, inspection order, court ruling or law. |
